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Poringland Fuel Allotment Charity
Charity No. 246265. Company No. 11674014
Registered Address : 59 Norwich Road, Poringland, Norwich, NR14 7QX
PRIVACY NOTICE
How we use your personal information
When you make an application we will use the information you provide to decide whether to make a grant. We may receive information in support of your application from a third party you have been in contact with and we will add this to the information we already hold about you.
We only ask for information we need and treat it as confidential. We will not share it with any other person or organisation without your consent. The only exception to this is if we are required to do so by law.
This information will only be used by the person who makes the payment to you – usually our treasurer. In some circumstances we may make a direct payment to someone else who has provided you with a service.
If you have applied for a grant before, we may use that information together with your new application in making a decision.
Keeping your information secure
Personal information about you may be stored as paper documents or electronically on a computer. We will keep it secure to prevent others accessing it.
How long we keep your information
We are required by law to keep records about the grants we make for a number of years. All applications are shredded or deleted from our system after 7 years, but we will delete your bank account details 12 months after our last payment to you.
Your rights
You have the right to be told what information we hold about you and to receive a copy of it. This is known as a subject access request.
To exercise this right please put your request in writing to the Clerk to the Trustees.
However we can only do this if we have not yet considered your application. If we have considered your application we will keep the information for the period described above.
If you remain dissatisfied with our response you may wish to complain to the Information Commissioner at The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or visit the ICO Website.